Academic Personnel

Contact Information

Academic Personnel Analyst: Sylvia Liu, [email protected], (530) 752-0340 

Main Office Location: 2001 Ghausi Hall

Schedule: 

  • In-Person: Monday–Thursday

Academic Actions: Merits & Promotions

Voting Procedures & Bylaws

Other

Visas & Visiting Scholars

Impacts on J-1 extensions: Effective September 15, 2026, J-1 scholar extensions will require an additional step for an extension of stay due to the Final Rule eliminating Duration of Status.  

Extension of Stays (EOS) will need to be requested ideally 45-60 days in advance of the end date. A timely filed J-1 EOS application will automatically extend current J-1 program activities/employment for up to 240 days while the application is pending. 

Interested in inviting a Visiting Scholar? Provide AP Analyst with: 

  1. Invitation Letter Template 
  2. CoA for SISS recharge 
  3. Scholar’s email (and CV) 

Start date is not guaranteed depending on visa wait times and processes. AP Analyst will reach out to scholar to coordinate paperwork, Employee Disclosure Process Clearance, and i-Global processes. 

Frequently Asked Questions about Visas & Visiting Scholars

  • What type of visas can the department assist in processing? 
  • J-1, H-1B, & Permanent Residency  
  • What is the difference between H-1B and J-1s? 

  • J-1s are cheaper and faster than H-1Bs. They can be used for short-term visits under three months and for longer visits up to five years.  The H-1B visa is an employment based-visa. This should only be requested if you are offering a position that will be entered into payroll. Please note the minimum processing time is 6 months from the time the application is submitted to SISS. 

    Fee Summary (as of 9/1/2026): 

    • J-1: $727 SISS recharge fee
    • H-1B: 
    • SISS Fee: $2,973
    • $460 Filing Fee, $500 Anti-Fraud Fee 

    Resources:  

    • Inviting H-1B Scholars
    • Inviting J-1 Scholars
    • Fee Comparison 

Recruitments

Interested in recruiting for a new adjunct faculty, junior/specialist, project scientist, professional researcher, or Unit 18 lecturer? I will coordinate with you regarding a timeline and help set up an open recruitment in Recruit or a Search Wavier, depending on your individual situation. Please see resources below to compare different researcher titles. 

Resources: 

Leaves & Sabbaticals

Contact AP Analyst ([email protected]) and CAO Brooke Noonan ([email protected]) if you anticipate going on sabbatical or needing a leave (professional development, medical, etc).  

To start, provide the following information via email:  

(1) Reason for leave 

(2) start and end date 

(3) compensation during leave. 

Sabbatical Credits: Need 9 credits to take one quarter at full salary or 6 credits at partial salary (67%). You can reach out to AP Analyst or Brooke to confirm credits. 

REQUIRED: Sabbatical Report for Good Standing 

  • Email report to AP Analyst within 90 days of returning from sabbatical 
  • APM 740-97: Sabbatical Report Guide 
  • Why? Needed for merits/promotions & timely range adjustment on off-scale 

Resources:     

Volunteer Forms

Volunteers require the following before they begin their appointment: 

  1. completed Volunteer Intake Form, a successful background check 
  2. IP Acknowledgement Form 
  3. Temporary Affiliation Request (TAF) 
  4. Initiated by the faculty sponsor. Instructions here. 

Note: Plan ahead for high school volunteers (minors).

Unit 18 Lecturers

For lecturer inquiries, please reach out to AP Analyst ([email protected]). 

TAF (Temporary Affiliate Forms)

Typically initiated by the faculty sponsor.